City of Columbus - File #: 1426-2010

• File #: 1426-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Finance and Management Director to enter into a contract for the purchase of three tow-behind rollers from The McLean Company and to authorize the expenditure of $142,296.00 from the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations. ($142,296.00)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/18/2010	1	Columbus City Council	Read for the First Time
10/6/2010	1	EBOCO Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Service Reviewer	Sent for Approval
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved
10/6/2010	1	Service Reviewer	Sent to Clerk's Office for Council
10/4/2010	1	Service Drafter	Sent for Approval
10/1/2010	1	Finance Reviewer	Reviewed and Approved
10/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2010	1	Service Drafter	Sent for Approval
10/1/2010	1	Auditor Reviewer	Reviewed and Approved
10/1/2010	1	CITY AUDITOR	Reviewed and Approved
9/30/2010	1	Service Reviewer	Reviewed and Approved
9/30/2010	1	SERVICE DIRECTOR	Reviewed and Approved	Pass
9/30/2010	1	Service Drafter	Sent for Approval
9/30/2010	1	Finance Reviewer	Reviewed and Approved
9/28/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting roadway rehabilitation and reconstruction along the City's roadway system. To accomplish this mission the Division requires three tow-behind rollers. The tow-behind rollers are used to ensure proper compaction of asphalt materials during the maintenance and repair of roadway surfaces.

These tow-behind rollers will replace units that are beyond their useful service lives and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2010, for Bid SA003638 for the purchase of three tow-behind rollers as follows:

Vendor Make Unit Cost Total Cost Status
The McLean Company LeeBoy $47,432.00 $142,296.00 Majority

The only bid received was from the The McLean Company and it met specifications as the lowest, best, most responsive and most responsible bidder. Their bid price for the complete unit was $47,432.00.

This equipment does not offer environmentally preferred fuel options at this time.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.

2. CONTRACT COMPLIANCE INFORMATION
The McLean Company's contract compliance number is 340762688 and expires 7/19/12.

3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $142,296.00.

Title
To authorize the Finance and Management Director to enter into a contract for the purchase of three tow-behind rollers from The McLean Company and to authorize the expenditure of $142,296.00 from the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations. ($142,296.00)

Body
WHEREAS, th...