City of Columbus - File #: 1615-2005

• File #: 1615-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/22/2005
• In control: Administration Committee
• On agenda: 10/17/2005
• Final action: 10/20/2005
• Title: To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with General Maintenance and Engineering Company for the renovation of the roof at 544 Woodrow Avenue, to authorize the expenditure of $39,493.00 from the Safety Voted Bond Fund, and to declare an emergency. ($39,493.00)

Date	Ver.	Action By	Action	Result
10/20/2005	1	ACTING CITY CLERK	Attest
10/19/2005	1	MAYOR	Signed
10/17/2005	1	Columbus City Council	Approved	Pass
10/17/2005	1	COUNCIL PRESIDENT	Signed
10/6/2005	1	Finance Drafter	Sent for Approval
10/6/2005	1	CITY ATTORNEY	Reviewed and Approved
10/6/2005	1	Finance Drafter	Sent to Clerk's Office for Council
10/4/2005	1	EBOCO Reviewer	Reviewed and Approved
10/4/2005	1	ODI DIRECTOR	Reviewed and Approved
9/30/2005	1	Finance Drafter	Sent for Approval
9/29/2005	1	Auditor Reviewer	Reviewed and Approved
9/29/2005	1	CITY AUDITOR	Reviewed and Approved
9/28/2005	1	Finance Drafter	Sent for Approval
9/27/2005	1	Finance Reviewer	Reviewed and Approved
9/27/2005	1	Finance Reviewer	Reviewed and Approved
9/27/2005	1	FINANCE DIRECTOR	Reviewed and Approved
9/22/2005	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with General Maintenance and Engineering Company, in the amount of $39,493.00 for the renovation of the roof at 544 Woodrow Avenue. The current roof is approximately twenty years old and has been decaying. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The project was bid with certain LEED elements, per the Mayor's "Get Green Columbus" policy initiative. The project meets LEED requirements for reducing roof heat island effect, incorporating recycled materials, and using locally manufactured materials. The building houses Police Division Precincts 11 and 13. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.

Formal proposals were solicited on July 25, 2005. Three firms submitted bids on August 23, 2005 as follows: (0 MBE, 0 FBE).

General Maintenance and Engineering Co. $39,493.00
Field & Associates, Inc. $48,700.00
VEC Systems $50,400.00

K & W Roofing submitted a bid that was ruled non-responsive by the City Attorney due to incomplete bond documents. It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, General Maintenance and Engineering Company. Contract Compliance Number 31-4188545, exp. 02/25/2008.

Emergency Action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Police Division budgeted $45,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $39,493.00.

Title

To authorize the Finance and Management Director to enter into contract for the Facilities Management D...