City of Columbus - File #: 0474-2011

• File #: 0474-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/15/2011
• In control: Public Utilities Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Allis Chalmers Sludge Pump Parts with The Henry P. Thompson Company; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
3/30/2011	1	CITY ATTORNEY	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/25/2011	1	Auditor Reviewer	Reviewed and Approved
3/25/2011	1	CITY AUDITOR	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval
3/23/2011	1	Finance Reviewer	Sent for Approval
3/22/2011	1	ODI DIRECTOR	Reviewed and Approved
3/21/2011	1	EBOCO Reviewer	Sent for Approval
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/18/2011	1	Finance Drafter	Sent for Approval
3/15/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Allis Chalmers Sludge Pump Parts for the Division of Power and Water, the sole user. This contract will supply replacement parts for eight different models of Allis Chalmers sludge pumps in use by the Division of Power and Water. The term of the proposed option contract would be two (2) years, expiring April 13, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 3, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003841). Fifty-six (56) bids were solicited: (M1A-0, F1-1, MBR-1). One bid was received.

The sole bidder is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

The Henry P. Thompson Company, MAJ, CC# 31-0515994 expires 01/03/2013, All Items, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Power and Water, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, the necessary supplies of sludge pumps could be suspended, causing Power and Water service delivery concern, thereby negatively affecting the efficient delivery of valuable public services.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase Allis Chalmers Sludge Pump Parts with...