Explanation
BACKGROUND: This ordinance authorizes the purchase of one (1) midship mounted aerial platform for the Fire Division from Sutphen Corporation. The Fire Division has a need to replace apparatus that is beyond its useful life and has high maintenance costs. A formal request for proposal (RFP) was solicited for the purchase of one (1) midship mounted aerial platform, and evaluated by a seven (7) member committee, resulting in an award recommendation to Sutphen Corporation.
BID INFORMATION: Solicitation SA004849 was advertised and proposals were opened on April 4, 2013. Four (4) responses were received.
An evaluation committee consisting of three representatives from the Fire Division, two from the Fleet Management Division, one from the Public Safety Director’s Office, and one from the Financial Management Division scored and ranked written proposals and oral presentations submitted by the offerors. The three finalists then submitted pricing. After evaluating all offers and viewing three presentations, in compliance with Columbus City Code 329.14(g), the committee submitted final rankings with Sutphen Corporation receiving the highest number of points. Competitive bidding is being waived for this purchase, as no provision exists within the City Code for such an evaluation process.
The cost proposal from Sutphen was $1,169,218.45. This price is almost $24,000 less than the amount paid for the midship mounted aerial platform purchased earlier this year.
Contract Compliance: Sutphen Corporation 310671786 exp. 2/14/14
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this apparatus.
FISCAL IMPACT: This project is funded in the 2013 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Department of Public Safety, Division of Fire, with Sutphen Corporatio...
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