City of Columbus - File #: 0354-2009

• File #: 0354-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2009
• In control: Administration Committee
• On agenda: 6/1/2009
• Final action: 6/3/2009
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Recreation and Parks to renew an existing contract for maintenance and support on the Class software application, and to enter into a contract for the migration of data to a vendor-hosted environment and other computer related services with The Active Network, LTD; to authorize the expenditure of $66,452.06 from the Department of Technology Information Service Fund; and to declare an emergency. ($66,452.06)

Date	Ver.	Action By	Action	Result
6/3/2009	1	MAYOR	Signed
6/3/2009	1	CITY CLERK	Attest
6/1/2009	1	Columbus City Council	Approved	Pass
6/1/2009	1	COUNCIL PRESIDENT	Signed
5/12/2009	1	Technology Drafter	Sent for Approval
5/12/2009	1	Auditor Reviewer	Reviewed and Approved
5/12/2009	1	CITY AUDITOR	Reviewed and Approved
5/12/2009	1	Technology Drafter	Sent for Approval
5/12/2009	1	CITY ATTORNEY	Reviewed and Approved
5/12/2009	1	Technology Drafter	Sent to Clerk's Office for Council
5/11/2009	1	Finance Reviewer	Reviewed and Approved
5/11/2009	1	Finance Reviewer	Reviewed and Approved
5/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/3/2009	1	Technology Drafter	Sent for Approval
4/2/2009	1	ODI DIRECTOR	Reviewed and Approved
4/2/2009	1	Finance Drafter	Sent for Approval
4/1/2009	1	EBOCO Reviewer	Reviewed and Approved
3/30/2009	1	EBOCO Reviewer	Reviewed and Approved
3/30/2009	1	ODI DIRECTOR	Reviewed and Approved
3/30/2009	1	Technology Drafter	Sent for Approval
3/27/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/27/2009	1	Technology Drafter	Sent for Approval
3/24/2009	1	Technology Drafter	Sent for Approval
3/24/2009	1	Technology Reviewer	Reviewed and Approved

Explanation
BACKGROUND:
Currently, the Recreation and Parks Department utilizes a Class Software application that has assisted with the automation of the Department's business and management operations. The system centralizes all data and provides; around-the-clock access for citizens to register for activities and facility rentals via the Internet, ID cards for individuals who participate in City events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at the City's recreation centers and swimming pools, among various other services.

This legislation authorizes the Director of the Department of Technology (DoT) and the Director of the Department of Recreation and Parks, to enter into a contract with The Active Network LTD, for services associated with the upgrade and movement (conversion) of data on an existing software application known as Class Software, which supports ongoing operations of the Leisure Card System, with such services being, yet not limited to, facility configurations, program activities and related services for upgrading to a vendor-hosted environment, without having to re-enter the activity and demographic data (savings months of labor). Also, this contract will provide language for ActiveNet future and current service fee that will replace the Class Software maintenance and support costs upon completion of transferring data, information, training and other related services. The associated costs for this contract are:

· Minimum ActiveNet service fee estimated at $14,583.31 for a coverage period of November 1, 2009 through May 31, 2010.

· Upgrade/implementation include yet not limited to training, professional services, and integration of data (hardware and software) costs in the amount of $20,276.00, with a coverage period commencing upon passage of this ordinance and approval and certification of the associated purchase ...