City of Columbus - File #: 1877-2007

• File #: 1877-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/19/2007
• Final action: 11/21/2007
• Title: To authorize the Director of Finance and Management to enter into a contract for fire alarm maintenance and support services with SimplexGrinnell, LP in accordance with sole source provisions of the Columbus City Codes, to authorize the expenditure of $40,000.00 from the General Fund, and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
11/21/2007	1	CITY CLERK	Attest
11/20/2007	1	MAYOR	Signed
11/19/2007	1	Columbus City Council	Approved	Pass
11/19/2007	1	COUNCIL PRESIDENT PRO-TEM	Signed
11/9/2007	1	ODI DIRECTOR	Reviewed and Approved
11/9/2007	1	Finance Drafter	Sent for Approval
11/9/2007	1	CITY ATTORNEY	Reviewed and Approved
11/9/2007	1	Finance Drafter	Sent to Clerk's Office for Council
11/8/2007	1	Finance Drafter	Sent for Approval
11/8/2007	1	Auditor Reviewer	Reviewed and Approved
11/8/2007	1	CITY AUDITOR	Reviewed and Approved
11/8/2007	1	Finance Drafter	Sent for Approval
11/7/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/7/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2007	1	Finance Drafter	Sent for Approval
11/6/2007	1	Finance Reviewer	Reviewed and Approved
11/6/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

The City of Columbus Department of Finance and Management, Facilities Management Division, has a need to contract for fire alarm maintenance and support services from SimplexGrinnell, LP. The City of Columbus utilizes the Simplex brand fire alarm panels and software in several of its facilities, both of which are proprietary in nature. SimplexGrinnell, LP is the sole manufacturer and distributor of the Simplex brand fire alarm panels. Due to SimplexGrinnell's proprietary interest, using another repair company would lead to additional time and costs. Any other repair company would be required to subcontract for work with SimplexGrinnell, LP.

EMERGENCY ACTION is requested so that there is no break in the delivery of maintenance or service to the equipment, thereby providing necessary life safety services to the City.

SimplexGrinnell's Contract Compliance Number: 58-2608861, expiration date 08/31/2009.

FISCAL IMPACT: The total cost of the contract authorized by this ordinance is $40,000.00. The third quarterly financial review projected enough to cover these costs.

Title

To authorize the Director of Finance and Management to enter into a contract for fire alarm maintenance and support services with SimplexGrinnell, LP in accordance with sole source provisions of the Columbus City Codes, to authorize the expenditure of $40,000.00 from the General Fund, and to declare an emergency. ($40,000.00)

Body

WHEREAS, the Facilities Management Division has a need to contract for maintenance and support services from SimplexGrinnell, LP for existing fire equipment in many of the City's facilities, and

WHEREAS, the Facilities Management Division received a quote good for thirty (30) days from SimplexGrinnell, LP in accordance with the sole source provisions of the Columbus City Codes; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it i...