City of Columbus - File #: 1538-2004

• File #: 1538-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/25/2004
• In control: Utilities Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize the Director of Public Utilities to execute a cost agreement modification with Graceland Shoppers Limited Partnership for the Leland Avenue Ditch Storm Sewer Project for the Division of Sewerage and Drainage; to authorize the transfer of $158,000.00 within the Storm Sewer Bond Fund; to authorize an amendment to the 2004 Capital Improvements Budget; to authorize the expenditure of $158,000.00 within the Storm Sewer Bond Fund, and to declare an emergency. ($158,000.00)

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/11/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/10/2004	1	CITY AUDITOR	Reviewed and Approved
9/10/2004	1	Utilities Drafter	Sent for Approval
9/10/2004	1	CITY ATTORNEY	Reviewed and Approved
9/9/2004	1	Auditor Reviewer	Reviewed and Approved
9/8/2004	1	ODI DIRECTOR	Reviewed and Approved
9/8/2004	1	Utilities Drafter	Sent for Approval
9/7/2004	1	Utilities Drafter	Sent for Approval
9/7/2004	1	EBOCO Reviewer	Reviewed and Approved
9/3/2004	1	Finance Reviewer	Reviewed and Approved
9/3/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/1/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
8/31/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
8/26/2004	1	Utilities Drafter	Sent for Approval
8/26/2004	1	Utilities Reviewer	Reviewed and Approved
8/25/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to increase the cost agreement with Graceland Shoppers Limited Partnership in connection with the Leland Avenue Ditch Storm Sewer Project; to authorize the City Auditor to transfer a total of $158,000.00 within the Storm Sewer Bond Fund; and to amend the 2004 Capital Improvements Budget. Approximately 1200 feet of existing city-owned water line that runs parallel to a portion of the proposed storm sewer for this project had to be relocated. The water line was located closer to the proposed storm sewer than indicated on the plans and was in conflict. The alignment of the proposed storm sewer could not be relocated away from the existing water line due to space constraints.

Contract Compliance No.: 31-1193027

Emergency Designation: Emergency designation is requested for this ordinance so that funds will become available for payment to the developer at the earliest possible date. It was agreed to pay the developer for this change in construction because it was an oversight when the original agreement was established and the city does not feel it is the responsibility of the developer to pay the extra cost. This change was necessitated by actual field conditions.

FISCAL IMPACT: The Division is requesting an amendment to the 2004 Capital Improvements Budget for purposes of establishing sufficient budget authority for this expenditure. In addition, this legislation includes a transfer of funds within the Storm Sewer Bonds Fund.

Contract Modification Information Pursuant to Section 329.13 C.C.C.:

Amount of Additional Funds - This Modification: $158,000.00.

Why the Need for Additional Work Could Not Be Foreseen: This modification will adjust the construction quantities to those actually used in the construction of the subject project.

Why Other Procurement Processes Would Not Be In the City's Best Interests: Based upon actual construction and fi...