Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Screw Conveyor Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These replacement parts will be utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for repairs of the system used in the dewatering process to transport bio-solids. The sole source, ML Separation & Conveying, is the owner of the parts drawings and do not sell the drawings nor do they sell to a third party for resale. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2011, with the option to renew for one (1) additional year.
The Purchasing Office has received a completed bid document:
ML Separation & Conveying, Inc., MAJ, CC# 99-9999992 expires 8/06/2010, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. The Division ofSewerage and Drainage intends to purchase from this pending contract yet this year.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Screw Conveyor Parts with ML Separation & Conveying, Inc., in accordance with sole source provisions; to authorize...
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