Explanation
BACKGROUND: For the option to establish a Universal Term Contract to purchase 96-Gallon Automated Refuse Containers and Replacement Parts for the Division of Refuse Collection. These automated refuse containers will be installed throughout the City of Columbus and utilized in residential refuse collections by fully automated and semi-automated collection vehicles.
The terms of the proposed option contract is three (3) years, and will be in effect from the date of execution by the City to and including March 31, 2012, with renewal option for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on October 8, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003389. Twenty-one (21) bids were solicited (F1-1, MBR-0, MIA-0). Three (3) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Toter Incorporated: CC#56-1362422 (Expires 09-28-11)
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Refuse Collection will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize and direct the Finance Management Director to enter into one (1) contract for the option to purchase 96-Gallon Automated Refuse Containers and Replacement Parts with Toter Incorporated to authorize the expenditure of one (1) dollar to establish contracts from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 8, 2009, and selected the lowest, responsive...
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