Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Kone, Inc. for maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division. Kone, Inc. has been the current elevator maintenance and service provider for the last five years. This contract expires at the end of July 2008 and was therefore re-bid. This contract will have five renewal options. Kone, Inc. was again the lowest and best bidder.
Formal bids (SA002929) were received from three companies on June 17, 2008 as follows (0 MBE, 0 FBE)
Kone, Inc. $125,952.00
Oracle Elevator $175,365.60
Schindler Elevator $180,240.00
The Facilities Management Division recommends the contract be awarded to the most responsive, responsible and best bidder, Kone, Inc. John Blatt Elevator Consultants helped the Division review the bids and also determined Kone, Inc. to be the most responsive and responsible bidder.
Emergency action is requested so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users.
Fiscal Impact: The cost of the contract is $125,952.00, plus $15,048.00 fixed contingency for a grand total of $141,000.00. The cost of the elevator contract in 2007 was $185,436.00. In 2006, the cost of the contract was $169,104.00. The amount budgeted for 2008 was $175,000.00.
Kone, Inc. Contract Compliance Number 36-2357423, expiration 7/13/2008.
Title
To authorize the Finance and Management Director to enter into a contract with Kone, Inc. for the maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division; to authorize the expenditure of $141,000.00 from the General Fund, and to declare an emergency. ($141,000.00)
Body
WHEREAS, it is necessary to enter into contract with Kone, Inc. for maintenance and s...
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