Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish six (6) Universal Term Contracts (UTCs) for the option to purchase Heavy Duty Vehicle & Equipment Repair Services with CW DeMary Services Inc., Cummins Inc., Frame & Spring Inc., Fyda Freightliner Columbus, Inc., Rush Truck Centers of Ohio Inc., and The W.W. Williams Company, LLC. The Division of Fleet is the primary user for Heavy Duty Vehicle & Equipment Repair Services. Heavy Duty Vehicle & Equipment Repair Services are used to repair and maintain equipment throughout the City of Columbus. The term of each of the proposed option contracts would be approximately two (2) years, expiring September 30, 2028, with the option to renew for one (1) additional year, or portion thereof, at the same pricing and the same escalator clause. The Purchasing Office opened formal bids on April 16, 2026. In addition, the expenditure of $6.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ032381). Eight (8) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
CW DeMary Services Inc., CC# 004277 expires 5/21/2026, Item 3, $1.00
Cummins Inc., CC# 033021 expires 4/16/2028, Item 4, $1.00
Frame & Spring Inc., CC# 005201 expires 1/13/2027, Item 14, $1.00
Fyda Freightliner Columbus, Inc., CC# 004301 expires 6/13/2027, Items 6 & 12, $1.00
Rush Truck Centers of Ohio Inc., CC# 008512 expires 4/14/2028, Items 1, 2, 4 & 15, $1.00
The W.W. Williams Company, LLC, CC# 020988 expires 12/24/2026, Items 8 & 9, $1.00
Total Estimated Annual Expenditure: $70,000.00, Division of Fleet, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government o...
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