City of Columbus - File #: 0196-2009

• File #: 0196-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/4/2009
• In control: Administration Committee
• On agenda: 3/2/2009
• Final action: 3/4/2009
• Title: To authorize the Director of the Department of Technology to modify and renew an annual contract with InsightETE Corporation for software maintenance and support; to authorize the expenditure of $37,251.67 from the Information Services Fund; and to declare an emergency. ($37,251.67)

Date	Ver.	Action By	Action	Result
3/4/2009	1	CITY CLERK	Attest
3/3/2009	1	MAYOR	Signed
3/2/2009	1	Columbus City Council	Approved	Pass
3/2/2009	1	COUNCIL PRESIDENT	Signed
2/17/2009	1	Technology Drafter	Sent to Clerk's Office for Council
2/13/2009	1	Finance Reviewer	Reviewed and Approved
2/13/2009	1	Finance Reviewer	Reviewed and Approved
2/13/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2009	1	Technology Drafter	Sent for Approval
2/13/2009	1	Auditor Reviewer	Reviewed and Approved
2/13/2009	1	CITY AUDITOR	Reviewed and Approved
2/13/2009	1	Technology Drafter	Sent for Approval
2/13/2009	1	CITY ATTORNEY	Reviewed and Approved
2/12/2009	1	ODI DIRECTOR	Reviewed and Approved
2/12/2009	1	Technology Drafter	Sent for Approval
2/11/2009	1	EBOCO Reviewer	Reviewed and Approved
2/10/2009	1	Technology Drafter	Sent for Approval
2/9/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/9/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/4/2009	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and renew a contract with InsightETE, for maintenance and support for existing software, previously approved through Ordinance #1179-2007, passed December 10, 2007. The software is utilized as a monitoring tool for various other applications and has the capability to alert DoT staff to performance problems, thereby improving application management. The original software, licenses and maintenance support contract allowed for future renewal of software maintenance and support.
This ordinance will provide for payment of the annual maintenance and support, with the coverage period from February 8, 2009 through April 7, 2010.

FISCAL IMPACT:
As a first time purchase, and during fiscal year 2008, DoT expended $201,358.00 as the total cost to purchase the software, licenses and maintenance support, of which $23,950 (75% prorated) was the annual maintenance fee. The annual maintenance costs thereafter would be $31,934.00 yearly. However, to cover the cost of this year's maintenance and support agreement, both parties mutually agreed to a one time fourteen month period to better align the service contract period in accordance with the passage of the City's budget. This modification is in the amount of $37,251.67, with a coverage period from February 8, 2009 through April 7, 2010. Funding for this coverage period has been identified within the Information Services Fund. The aggregate contract total, including this modification in the amount of $37,251.67 is $238,609.67. Within this aggregate total amount, $61,201.67 is the total associated with maintenance and support for two coverage periods (2008-2009 and 2009-2010).

EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate the software maintenance and support services renewal contract for this application that is a crucial tool in monitoring other city ap...