City of Columbus - File #: 1294-2020

• File #: 1294-2020
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/27/2020
• In control: Public Utilities Committee
• On agenda: 6/15/2020
• Final action: 6/18/2020
• Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the Division of Power’s E. Main/Oak Street/18th Ave. Decorative Street Lighting Project, to authorize the expenditure of up to $144,797.71 within the Electricity General Obligations Bond Fund 6303; to authorize an amendment to the 2019 Capital Improvements Budget; and to declare an emergency. ($144,797.71)

Date	Ver.	Action By	Action	Result
6/18/2020	1	CITY CLERK	Attest
6/17/2020	1	MAYOR	Signed
6/15/2020	1	COUNCIL PRESIDENT	Signed
6/15/2020	1	Columbus City Council	Approved	Pass

Explanation

1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).

Funding for this modification will be for one Division of Power project:
E. Main/Oak Street/18th Ave. Decorative Street Lighting Construction Administration/Construction Inspection Services, CIP 440007-100020 -21, in the amount of $144,797.71.

1.1. Amount of additional funds to be expended: $144,797.71
Original Agreement Amount: $449,697.77 PO216078 and PO216128
Modification 1 $340,200.00 PO222768 and PO222770
Modification 2 (Ord. 1034-2020) $265,476.00 (PO not yet established)
Modification 3 (current) $144,797.71 (PO not yet established)
Total (Orig. + Mod. 3) $1,200,171.48

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.

1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) time frame.

1.4. How cost of modification was determined:
The cost of Modification No. 3 was determined by negotiations between EMH&T and the Division of Power.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
It is the Division of Power’s goal to incorporate the use of LED technology whenever practical. The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which is a goal the Divi...