Explanation
BACKGROUND: Ord. No. 1489-2014, approved by City Council on July 21, 2014, authorized the Department of Technology (DoT), and Columbus Public Health (CPH) to enter into an agreement with NextGen Healthcare Information Systems, LLC ("NextGen") for provisioning, hosting and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility. The hosted NextGen system enables CPH to operate five major clinical operations and provides for an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
This is the first year that the city has purchased services directly from NextGen. This new relationship was necessary in order for CPH to obtain needed functionality necessary to comply with federal and state laws. Subject to mutual agreement and approval of proper city authorities, the agreement includes options to renew for four (4) additional one year terms. The total cost associated with the first year of this agreement is $440,651.80, which includes $139,933.00 for the first year of support and hosting (a reoccurring cost).
This ordinance authorizes a modification to that contract (Contract No. EL016123) to provide for additional users and to cover additional expenses associated with the conversion of data from our old system. This need for additional users and data conversion services was not known at the time of the original agreement, so the need for this modification could not be foreseen. The cost for these additional services will not exceed $20,000.00. The total cost of the contract will increase to an amount not to exceed $460,651.80.
The Contract Compliance No. for NextGen Healthcare Information Systems, LLC, is 330702959 and expires 06/13/2016.
This ordinance is submitted as an emergency in order to ensure tha...
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