Explanation
BACKGROUND: For the option to purchase Repair of Auto/Truck Springs for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through October 31, 2008. The Purchasing Office opened formal bids on November 2, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002223 CGW. Four (MAJ:4, MBE:0, FBE:4) bids were solicited; three (3) (MAJ:3) bids were received.
The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:
Frame & Spring, Inc. MAJ, CC#311370086 (Expires 8-4-07)
Jones Truck & Spring Repair, Inc. MAJ, CC#310934536 (Expires 11-15-08)
Total Estimated Annual Expenditure: Division did not provide.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Repair of Auto/Truck Springs with Frame & Spring, Inc. and Jones Truck & Spring Repair, Inc. to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Universal Term Contract Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 2, 2006 and selected the lowest, responsive, responsible and best bids; and
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