Explanation
Background: This ordinance authorizes the City Auditor to enter into the final renewal period for a professional service contract with Mid-West Presort Mailing Services for printing, presorting, mailing, and related services through February 28, 2027. Originally authorized by Ordinance 1837-2022 and renewed through Feb 28, 2026, by Ordinances 0118-2024 and 0139-2025, this renewal will extend the term through February 28, 2027.
For each renewal year, funds for services shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor.
This ordinance authorizes the third and final renewal option of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: $350,000.00
2. Reason additional funds were not unforeseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover a continuation of the services for 2026.
3. Reason other procurement processes were not used: This is the third year of three authorized renewal options.
4. How was cost determined: The renewal is based upon estimated requirements for 2026 rates established in the existing contract.
Contract Compliance: The vendor contract compliance number is 6678 and is valid through 02-10-2027.
FISCAL IMPACT: This ordinance authorizes an expenditure of $350,000.00 from the Department of the City Auditor, Division of Income Tax, General Operating Budget. Funds were specifically budgeted for this contract. This ordinance is contingent upon passage of the 026 general fund budget.
Title
To authorize the City Auditor to renew a service contract with Mid-West Presort Mailing Services to provide printing and mailing services for the Division of Income Tax; to authorize the expenditure of $350,000.00 from the General Fund. ($350,000.00)
Body
WHEREAS, Ordin...
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