Explanation
BACKGROUND: The need exists to amend Ordinance No. 0148-2025, passed by Columbus City Council on February 10, 2025, which authorized the Executive Director of the Civil Service Commission to enter into a City of Columbus service contract with Access Information Management Corporation. An amendment is now required to allow for this to be a fully funded contract and to increase the amount being funded.
The ordinance authorized the Executive Director of the Civil Service Commission to enter into a multi-year contract with Access Information Management Corporation to provide Offsite Document Storage & Retrieval Services. The contract is for a period of three (3) years from March 1, 2025 through February 29, 2028. The Civil Service Commission is required to maintain personnel records for 50 years after a person leaves City employment.
Access Information Management Corporation recently acquired Retrievex Inc. DBA Access who maintained our records for several years prior. Prior to the execution of the contract the Civil Service Commission received notification from Access Information Management Corporation that the monthly rates had increased due to additional charges being instituted by the new company that we were not aware of. Due to this change the Civil Service Commission is in need of fully funding the contract and to allow for the increase of the amount being funded.
FISCAL IMPACT: Funding of $4,010.28 is on ACPO011558. $1,174.98 in additional funding is budgeted and available within the General Fund to allow for fully funding of the contract and to increase the total amount being funded from $4,010.28 to $5,185.26.
EMERGENCY DESIGNATION: Emergency action is requested for this amendment in order to ensure that the secure storage of these personnel records is not interrupted.
Title
To amend Ordinance No. 0148-2025, passed by City Council on February 10, 2025, for the purchase of Offsite Document Storage & Retrieval Services with Acces...
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