City of Columbus - File #: 0126-2009

• File #: 0126-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/21/2009
• In control: Administration Committee
• On agenda: 3/2/2009
• Final action: 3/4/2009
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a Purchase Order with Sophisticated Systems, Inc. for the acquisition of computer staff augmentation services, related to information technology, in support of the Department of Public Utilities, associated with a pre-existing Universal Term Contract (UTC); to authorize the expenditure of $216,320.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($216,320.00)

Date	Ver.	Action By	Action	Result
3/4/2009	1	CITY CLERK	Attest
3/3/2009	1	MAYOR	Signed
3/2/2009	1	Columbus City Council	Approved	Pass
3/2/2009	1	COUNCIL PRESIDENT	Signed
2/17/2009	1	Technology Drafter	Sent to Clerk's Office for Council
2/13/2009	1	Finance Reviewer	Reviewed and Approved
2/13/2009	1	Finance Reviewer	Reviewed and Approved
2/13/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2009	1	Technology Drafter	Sent for Approval
2/13/2009	1	Auditor Reviewer	Reviewed and Approved
2/13/2009	1	CITY AUDITOR	Reviewed and Approved
2/13/2009	1	Technology Drafter	Sent for Approval
2/13/2009	1	CITY ATTORNEY	Reviewed and Approved
2/12/2009	1	ODI DIRECTOR	Reviewed and Approved
2/12/2009	1	Technology Drafter	Sent for Approval
2/11/2009	1	Technology Drafter	Sent for Approval
2/11/2009	1	EBOCO Reviewer	Reviewed and Approved
2/10/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/2/2009	1	Technology Reviewer	Reviewed and Approved
1/27/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of computer staff augmentation services, related to information technology, in support of the Department of Public Utilities (DPU), associated with a Universal Term Contract established through the competitive bid process by the Purchasing Office, with the vendor Sophisticated Systems, Inc. (UTC - FL003113, BPCMP91E) which expires 9/30/2009.

The computer staff augmentation services that will be provided by this purchase order are for upgrades/replacements of desktop computers, computer related products and equipment that have become outdated and/or obsolete, as well as efforts toward the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS), upgrade of WASIMS and the migration of Electricity customers into that system, hydrant project management and enhancements to the set of applications known as "Sewer Web", which are used to manage overtime callouts and payroll in compliance with union contracts. Sophisticated Systems, Inc. will be providing computer staff augmentation services via the Universal Term Contract (UTC) contract with the City of Columbus.


EMERGENCY:
This ordinance is submitted as an emergency measure to ensure that the needed services are not delayed by allowing funds to be established in a timely manner; and to ensure uninterrupted staff augmentation services from the vendor to meet the Department of Technology and the Department of Public Utilities critical schedule/time lines.

FISCAL IMPACT:
Funds for this service have been identified and are budgeted within the Department of Technology's Information Services Fund 2009 budget for the Department of Public Utilities (DPU) to cover the costs of these projects using staff augmentation services. During 2008 the Department of Technology expended a...