Explanation
BACKGROUND: For the option to purchase Sutphen fire apparatus services for Fleet Management. The term of the proposed option contract would be from the date of execution by the City up to and including October 31, 2010 with the right to extend for two (2) additional years subject to mutual agreement by both parties. Sutphen is the only local maker and distributor of Sutphen fire apparatus services and the only authorized facility to perform manufacturer or warranty repairs within a geographic area (City of Columbus, Franklin County).
Sutphen Corporation CC#310671786 (Expires 3-3-10)
Total Estimated Annual Expenditure: $60,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION: No less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into contract for the option to purchase fire apparatus services with Sutphen Corporation in accordance with the sole source provisons of the Columbus City Codes, to authorize the expenditure of one dollar from the Purchasing/UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Fleet Management Division often advertises formal bids for various automotive equipment parts, supplies, and services; and
WHEREAS, at times providers of various automotive equipment parts, supplies, and services do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, the Fleet Management Division has a need...
Click here for full text