Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance to enter into a contract with A & H Equipment Co. and the expenditure of city funds within the Municipal Motor Vehicle Tax Fund, Fund 2266, for the purchase of (2) Three Wheeled Pelican Street Sweepers to clear and maintain city streets for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment to clear and maintain city streets as part of the routine maintenance performed by the Street Maintenance team. This critical equipment allows citizens to continue to utilize city streets daily. This equipment ensures that safety is prioritized for all city residents. The previous vendor for this equipment that was on file with the city UTC no longer has a relationship with the manufacturer of the equipment. The UTC was to be in effect until 12/31/25. This unexpected loss of the UTC vendor has necessitated ordering from A & H Equipment Company to procure the equipment specified in the original contract. Pricing from A & H Equipment Company is lower than 2024 pricing of the previous vendor no longer able to provide equipment.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against A & H Equipment Company.
2. CONTRACT COMPLIANCE
The contract compliance number for A & H Equipment Co is CC052088 and expires on 03/20/2027.
3. FISCAL IMPACT
Budgeted funds will be used to purchase this equipment from the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Infrastructure Management can purchase the equipment during the current season to clear and maintain city streets to ensure public safety of those using the facilities.
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