City of Columbus - File #: 0288-2011

• File #: 0288-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/11/2011
• In control: Public Service & Transportation Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $711,080.00 from the Build America Bonds Fund; and to declare an emergency. ($711,080.00)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/18/2011	1	CITY ATTORNEY	Reviewed and Approved
2/18/2011	1	Service Drafter	Sent to Clerk's Office for Council
2/17/2011	1	Finance Reviewer	Reviewed and Approved
2/17/2011	1	Finance Reviewer	Reviewed and Approved
2/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/17/2011	1	Service Drafter	Sent for Approval
2/17/2011	1	EBOCO Reviewer	Sent for Approval
2/17/2011	1	ODI DIRECTOR	Reviewed and Approved
2/17/2011	1	Service Drafter	Sent for Approval
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/17/2011	1	Service Drafter	Sent for Approval
2/16/2011	1	Finance Reviewer	Reviewed and Approved
2/15/2011	1	Service Reviewer	Reviewed and Approved
2/15/2011	1	Service Drafter	Sent for Approval
2/15/2011	1	SERVICE DIRECTOR	Reviewed and Approved
2/15/2011	1	Service Drafter	Sent for Approval
2/11/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City which includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and traffic signal related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for traffic signals per the terms and conditions of these universal term contracts.

The total cost of the commodities needed is $711,080.00

This ordinance authorizes the purchases per the existing UTC contracts with Baldwin and Sours, Inc., Path Master, Inc., HD Supply Construction, Key Cable and Supply, and General Traffic Equipment Corp. to meet the Division's anticipated needs for traffic signal equipment in the amount of $711,080.00.


Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Path Master, Inc., HD Supply Construction, Key Cable and Supply, and General Traffic Equipment Corp

2. CONTRACT COMPLIANCE
Baldwin and Sours, Inc's contract compliance #311104513 and expires: 9/9/12
Path Master, Inc's contract compliance #341233777 and expires: 5/11/12
General Traffic Equipment Corp's contract compliance #133095949 and expires: 3/18/11
HD Supply Construction's contract compliance #260100647 and expires: 9/2/11
Key Cable and Supply Co. Inc's contract compliance #202347525 and expires: 6/15/12

3. FISCAL IMPACT:
Funding for these commodities is budgeted and available in the Build America Bonds Fund.

4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possib...