Explanation
BACKGROUND: For the option to purchase Fire and Rescue Training Materials (UTC) for the Public Safety Department/Division of Fire, the largest user. The term of the proposed option contract is for two (2) years, with the option to renew for one (1) additional year. Contract is through May 31, 2006 extension through May 31, 2007. The Purchasing Office opened formal bids on 02/26/2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001044). A total of three (3) bids were received: Two (2) MAJ (Female Owned) and one (1) FBE. 70 MAJ firms solicited, 2 MAJ firms returned bids; 2 MBE firms solicited, 0 MBE firms returned bids; 7 FBE firms solicited, 1 returned a bid.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
John D. Preuer & Associates, Inc., MAJ, CC# 34-1808063
Total Estimated Annual Expenditure: $40,000.00.
This company is not in the State of Ohio, State Auditor, Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Firefighting and Rescue Training Materials (UTC) with John D. Preuer & Associates, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($ 1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 26, 2004 and ...
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