City of Columbus - File #: 1262-2009

• File #: 1262-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2009
• In control: Safety Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Pre-Owned Vehicles from Ricart Properties, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/25/2009	1	Auditor Reviewer	Reviewed and Approved
9/25/2009	1	CITY AUDITOR	Reviewed and Approved
9/25/2009	1	Finance Drafter	Sent for Approval
9/25/2009	1	CITY ATTORNEY	Reviewed and Approved
9/25/2009	1	Finance Drafter	Sent to Clerk's Office for Council
9/24/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2009	1	Finance Drafter	Sent for Approval
9/24/2009	1	EBOCO Reviewer	Sent for Approval
9/24/2009	1	ODI DIRECTOR	Reviewed and Approved
9/24/2009	1	Finance Drafter	Sent for Approval
9/23/2009	1	Finance Reviewer	Reviewed and Approved
9/22/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/21/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Pre-Owned Vehicles for Division of Police. Pre-Owned Vehicles are needed to provide covert vehicles for the Division of Police.

The term of the proposed option contract is from the date of execution by the City up to and including November 30, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on April 23, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003245). Fifty Four bids (54) were solicited; Three (3) bids were received. Bob McDorman Chevrolet was awarded the contract per ordinance number 0830-2009, passed 6-17-09. Due to unforeseen circumstances in the used car market, it is necessary to establish a secondary contract per SA003245. The Division of Police and Fleet Management agrees with this action. The second lowest, responsive, responsible, and best bidder is Ricart Properties Inc

The Purchasing Office is recommending a secondary award of contract to the next lowest, responsive, responsible and best bidder:

Ricart Properties, Inc. / Item # 2 / Secondary: CC#311282546 (Expires 10-23-10)
Total Estimated Annual Expenditure: $500,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditure.


Title

To authorize and direct the Finance and Management Dir...