City of Columbus - File #: 0540-2009

• File #: 0540-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/31/2009
• In control: Finance & Economic Development Committee
• On agenda: 4/20/2009
• Final action: 4/22/2009
• Title: To modify, increase and extend an existing contract with Abacus Corporation for temporary staffing services for imaging preparation and scanning for the Office of the City Auditor, Division of Income Tax; to authorize the expenditure of $90,000; and to declare an emergency ($90,000).

Date	Ver.	Action By	Action	Result
4/22/2009	1	CITY CLERK	Attest
4/21/2009	1	MAYOR	Signed
4/20/2009	1	Columbus City Council	Approved	Pass
4/20/2009	1	COUNCIL PRESIDENT	Signed
4/10/2009	1	Auditor Drafter	Sent for Approval
4/10/2009	1	Finance Reviewer	Reviewed and Approved
4/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/10/2009	1	Auditor Drafter	Sent for Approval
4/10/2009	1	CITY ATTORNEY	Reviewed and Approved
4/10/2009	1	Auditor Drafter	Sent to Clerk's Office for Council
4/9/2009	1	Auditor Drafter	Sent for Approval
4/9/2009	1	Auditor Reviewer	Reviewed and Approved
4/9/2009	1	Auditor Drafter	Sent for Approval
4/9/2009	1	Auditor Reviewer	Reviewed and Approved
4/9/2009	1	CITY AUDITOR	Reviewed and Approved
4/9/2009	1	Auditor Drafter	Sent for Approval
4/9/2009	1	EBOCO Reviewer	Sent for Approval
4/9/2009	1	ODI DIRECTOR	Reviewed and Approved

Explanation

This ordinance authorizes an increase in the obligation of an existing contract for temporary staffing services for the preparation and imaging of tax documents in the Office of the City Auditor, Division of Income Tax. The implementation of the imaging application within the Income Tax Division has demonstrated the need for staff specifically dedicated to the preparation, scanning and verification of tax documents. This issue was raised during the Budget process and in lieu of an increase in authorized strength, the Division was granted funds for temporary employees in these positions during 2008 and again in 2009. In order to maintain current productivity and continue to automate the movement of documents for the audit process, it is prudent that the Division retain the temporary staff positions currently assigned to assist in the preparation and scanning processes. The Office of the Auditor, Income Tax Division processed a bid for temporary services (SO026325) via the vendor services website where all vendors registered for the commodity of temporary staffing services were solicited and three (3) bids were received. We received bids from 1. Dawson Personnel Systems @ $12.60 per hour 2. Abacus Corporation @12.15 per hour 3. Overstreet Financial Group Services - non responsive. Abacus Corporation was deemed the lowest and most responsive bid. This legislation will modify and increase the existing contract for temporary staffing services with Abacus Corporation.


Background:
The Division of Income Tax implemented an imaging and workflow application to automate the processing of tax documents calling for the preparation of documents received as well as those previously filed to facilitate scanning images thereof. Additional staffing was required to initiate and maintain this process and, as the Division is currently at authorized strength, there arose a need for temporary staffing services to assist with the preparation of documents t...