Explanation
BACKGROUND: For the option to purchase Folding Tables, Chairs, and Carts. The contract will provide for the option to purchase folding tables, chairs, and carts to be used by various City agencies. The term of the proposed option contract is two (2) years, through March 31, 2013. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on November 18, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003755; 44 bids were solicited (MBE:1; FBE:5); Four (4) bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
Mity-Lite, Inc.: cc# 870652595 (expires 2/26/2012)
Commercial Concepts & Furnishings: cc# 431470896 (expires 5/21/2012)
Total Estimated Annual Expenditure: $40,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following suppliers were deemed non-responsive:
O'Reilly Office LLC was deemed non-responsive as they did not submit their quote on the forms provided for Solicitation No. SA003755, and they did not submit the Addendum - new proposal pages 5C and 5D.
School Specialty, Inc. was deemed non-responsive as they did not submit the Addendum - new proposal pages 5C and 5D.
Commercial Concepts & Furnishings quoted an alternate chair that was low bid on Item 1. However, the chair does not have a lumbar feature, and does not meet dimensions and weight requirements, as the specified chair.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize and direct the Finance & Management Direct...
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