City of Columbus - File #: 1642-2007

• File #: 1642-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/9/2007
• In control: Safety Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with SOUND COMMUNICATIONS, INC., in accordance with the sole source provisions of the Columbus City Codes, for extended warranty of equipment hardware and software support coverage for the Police and Fire Audio Logging Recording System located at the 1250 Fairwood Avenue Public Safety Dispatching Complex, to authorize the expenditure of $22,000.00 from the Division of Support Services General Fund, and to declare an emergency. ($22,000.00).

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/19/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/18/2007	1	Safety Drafter	Sent for Approval
10/18/2007	1	CITY ATTORNEY	Reviewed and Approved
10/17/2007	1	Auditor Reviewer	Reviewed and Approved
10/17/2007	1	CITY AUDITOR	Reviewed and Approved
10/16/2007	1	Safety Drafter	Sent for Approval
10/16/2007	1	SAFETY DIRECTOR	Reviewed and Approved
10/16/2007	1	Safety Drafter	Sent for Approval
10/16/2007	1	EBOCO Reviewer	Reviewed and Approved
10/16/2007	1	ODI DIRECTOR	Reviewed and Approved
10/16/2007	1	Safety Drafter	Sent for Approval
10/15/2007	1	Finance Reviewer	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/11/2007	1	Safety Reviewer	Reviewed and Approved
10/11/2007	1	Safety Drafter	Sent for Approval
10/11/2007	1	Finance Reviewer	Reviewed and Approved
10/10/2007	1	Safety Reviewer	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent for Approval
10/9/2007	1	Safety Reviewer	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need: This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with SOUND COMMUNICATIONS INC., for extended warranty of equipment hardware and software support for the Police and Fire Audio Logging Recording System located at the 1250 Firewood Avenue Public Safety Dispatching Complex. This equipment provides both Police and Fire with reliable voice logging system for the recording of all emergency E911 telephone calls and radio messages dispatched and received from our Police, Fire, and EMS first responders. This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code.

On July 31, 2006, Council approved and passed Ordinance 1310-2006 to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire. The current warranty on this Audio Recording System will be expiring as of November 15, 2007. This extended support contract coverage will be from 11/15/07 to 11/15/08.

B. Bid Information: Sole Source Provider: Sound Communications, Inc. CC # 31-1331321 Expires: September 28, 2009

C. Emergency Designation: Emergency designation is requested due to the importance of having an equipment hardware and software support program in place before the warranty period expires.

2. FISCAL IMPACT: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services' 2007 General Fund Appropriation.



Title

To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with SOUND COMMUNICATIONS, INC., in accordance with the sole source provisions of the Columbus City Codes, for extended warranty of equipment hardware and software support coverage for the Police and Fire Audio Logging Recording System located at the 1250 Fairwood Avenue Public Safety Dispatchin...