City of Columbus - File #: 0308-2011

• File #: 0308-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/15/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize an appropriation in the Law Enforcement Seizure Funds, to authorize the transfer of funds within the Division of Police's General Fund budget, and to authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $1,286,575.00 from the General and Law Enforcement Seizure Funds; and to declare an emergency. ($1,286,575.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/1/2011	1	CITY ATTORNEY	Reviewed and Approved
3/1/2011	1	Safety Drafter	Sent to Clerk's Office for Council
2/28/2011	1	ODI DIRECTOR	Reviewed and Approved
2/28/2011	1	Safety Drafter	Sent for Approval
2/28/2011	1	Auditor Reviewer	Reviewed and Approved
2/28/2011	1	CITY AUDITOR	Reviewed and Approved
2/28/2011	1	Safety Drafter	Sent for Approval
2/25/2011	1	Finance Reviewer	Reviewed and Approved
2/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/25/2011	1	Safety Drafter	Sent for Approval
2/25/2011	1	EBOCO Reviewer	Sent for Approval
2/23/2011	1	Finance Reviewer	Reviewed and Approved
2/23/2011	1	Finance Reviewer	Sent for Approval
2/22/2011	1	Finance Reviewer	Reviewed and Approved
2/18/2011	1	SAFETY DIRECTOR	Reviewed and Approved
2/16/2011	1	Safety Reviewer	Reviewed and Approved
2/15/2011	1	Safety Reviewer	Reviewed and Approved
2/15/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to procure uniforms for police officers and some civilian employees. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office. There is also a need to appropriate $10,000.00 in the Division's Law Enforcement Seizure Funds for the purchase of Honor Guard uniforms and uniform parts.

Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for 65 new recruits.

Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 10/01/2012.

Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical and to complete any emergency requests.

FISCAL IMPACT: This ordinance authorizes an expenditure of $1,286,575.00 from the Division of Police General Fund budget and the Division's Law Enforcement Seizure Funds for the purchase of uniforms. The Division of Police spent or encumbered $1,235,615.00 in the 2010 Police General Fund budget for uniforms. Approximately $1,052,660.00 was spent/encumbered on uniforms in 2009.

Title

To authorize an appropriation in the Law Enforcement Seizure Funds, to authorize the transfer of funds within the Division of Police's General Fund budget, and t...