City of Columbus - File #: 0342-2004

• File #: 0342-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/9/2004
• In control: Utilities Committee
• On agenda: 3/8/2004
• Final action: 3/9/2004
• Title: To authorize the Director of Finance to issue blanket purchase orders for plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, to authorize the expenditure of $124,000.00 from the Sewerage System Operating Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare and emergency ($124,000.00)

Date	Ver.	Action By	Action	Result
3/9/2004	1	MAYOR	Signed
3/9/2004	1	CITY CLERK	Attest
3/8/2004	1	Columbus City Council	Approved	Pass
3/8/2004	1	COUNCIL PRESIDENT	Signed
2/20/2004	1	Auditor Reviewer	Reviewed and Approved
2/20/2004	1	CITY AUDITOR	Reviewed and Approved
2/20/2004	1	Utilities Drafter	Sent for Approval
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
2/19/2004	1	EBOCO Reviewer	Reviewed and Approved
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Utilities Drafter	Sent for Approval
2/17/2004	1	Utilities Drafter	Sent for Approval
2/16/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/10/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/9/2004	1	Utilities Drafter	Sent for Approval
2/9/2004	1	Utilities Reviewer	Reviewed and Approved

Explanation

The purpose of this legislation is to authorize the Finance Director to issue blanket purchase orders for various plant industrial and hardware supplies, parts and accessories not available on Universal Term Contracts and not in quantities practical to competitively bid for the Division of Sewerage and Drainage, without use of formal competitive bidding. The items to be purchased are various maintenance, repair and operations parts and supplies. Blanket agreements provide the ability to quickly secure these repair and maintenance parts and supplies from reliable vendors instead of inventorying quantities at division facilities.

Given the diversity of the wastewater treatment plants equipment and the wastewater treatment process, it is not possible to fully anticipate all supplies, parts, and accessories needed to make repairs. Because of these circumstances, the City must purchase plant industrial and hardware supplies, parts and accessories not currently available on City-wide Universal Term Contracts within a short period time which precludes formal competitive bidding. However, to ensure the City receives the best possible pricing, the Division of Sewerage and Drainage solicits quotes by phone or in writing.

This request is for $124,000.00. The amount is based on historical data for like items and the division's estimated needs for 2004. Historically the Division of Sewerage and Drainage spends approximately $140,000.00 per year with the listed suppliers.

Emergency legislation is requested to ensure an uninterrupted supply chain of these critical maintenance and repair supplies and parts.

Fiscal Impact: $124,000.00 is needed and budgeted for these items.

$100,000.00 was spent in 2003.


Title

To authorize the Director of Finance to issue blanket purchase orders for plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, to authorize the expenditure of $124,000.00 from th...