City of Columbus - File #: 0761-2010

• File #: 0761-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/12/2010
• In control: Administration Committee
• On agenda: 6/14/2010
• Final action: 6/15/2010
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual software support contract for SAS statistical license, provided by SAS Institute, Inc., for the Department of Columbus Public Health, in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $8,730.00 from the Department of Technology's Information Services Fund. ($8,730.00)

Date	Ver.	Action By	Action	Result
6/16/2010	1	CITY CLERK	Attest
6/15/2010	1	MAYOR	Signed
6/14/2010	1	Columbus City Council	Approved	Pass
6/14/2010	1	COUNCIL PRESIDENT	Signed
6/7/2010	1	Columbus City Council	Read for the First Time
5/27/2010	1	Technology Drafter	Sent for Approval
5/27/2010	1	CITY ATTORNEY	Reviewed and Approved
5/27/2010	1	Technology Drafter	Sent to Clerk's Office for Council
5/26/2010	1	Finance Reviewer	Reviewed and Approved
5/26/2010	1	Finance Reviewer	Reviewed and Approved
5/26/2010	1	FINANCE DIRECTOR	Reviewed and Approved
5/26/2010	1	Technology Drafter	Sent for Approval
5/26/2010	1	Auditor Reviewer	Reviewed and Approved
5/26/2010	1	CITY AUDITOR	Reviewed and Approved
5/25/2010	1	ODI DIRECTOR	Reviewed and Approved
5/25/2010	1	Technology Drafter	Sent for Approval
5/24/2010	1	Technology Drafter	Sent for Approval
5/24/2010	1	EBOCO Reviewer	Sent for Approval
5/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/19/2010	1	Technology Drafter	Sent for Approval
5/12/2010	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual license support contract for SAS statistical software, provided by SAS Institute, Inc., for the Department of Columbus Public Health. This license is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, manipulation, and analysis. Also, this license provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners. The contract coverage period is August 1, 2010 through July 31, 2011.
SOLE SOURCE
Due to the extensive scripts/programs that have already been written using the SAS language and are being used to produce the current data management, manipulation and analysis, SAS Institute is the sole manufacturer and distributor of SAS software as verified by the letter from the company. Switching products would require extensive staff training on a different application's processes and language, thereby decreasing efficiency and work productivity.

FISCAL IMPACT
In fiscal year 2008 the amount of $8,470.00 was expended for license support. In 2009 the amount of $8,730.00 was expended. The cost associated with this contract period, from August 1, 2010 through July 31, 2011 is $8,730.00. This amount is budgeted within the Department of Technology's Information Services Fund.

CONTRACT COMPLIANCE:
Federal ID#561133017 expires 12/16/2010

Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual software support contract for SAS statistical license, provided by SAS Institute, Inc., for the Department of Columbus Public Health, in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the e...