Explanation
BACKGROUND: This legislation authorizes the Director of The Department of Technology to modify a contract with Delta Computer Services, Inc. to fund the services to be provided to the Franklin County Municipal Court Clerk's Hewlett Packard equipment.
The existing contract with Delta Computer Services, Inc. was established by DoT by following the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP). The contract allows for the addition or reduction of equipment to allow for coverage of new equipment and the retirement of older equipment. This request only modifies the amount of the agreement.
The proposed modification follows City Code Chapter 329.16, Contract Modifications.
1. The additional amount is $28,124.19.
2. Additional services are needed to allow coverage for the Franklin County Municipal Court Clerk's equipment that has previously been covered by their separate agreement with another provider at a much higher price. The past seven (7) months with the previous service provider has cost Franklin County Municipal Court Clerk $63,034.00. The annual costs under the terms with Delta Computer Services, Inc. are $37,498.92.
3. These substantial cost savings are the reason to modify this contract.
4. The costs were determined by asking Delta Computer Services to evaluate the equipment and by the DoT and Franklin County Municipal Court Clerk's reviewing that pricing in comparison to previous contract.
This contract is in its first year and is annually renewable contract for a three-year term that affords the City substantial price discounts. The three-year agreement was initiated effective upon the passage of ordinance 0621-2006, passed April 5, 2006.
Delta Computer Services, Inc. subcontracts the software maintenance to Beechglen Development, Inc. Contract compliance number 31-1258834, expiration date 03/14/2007.
FISCAL IMPACT: The 2004 costs for HP Sy...
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