City of Columbus - File #: 0991-2010

• File #: 0991-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/23/2010
• In control: Safety Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize and direct the Finance & Management Director to enter into contract for the option to purchase Fire Turnout Gear Cleaning and Repair Services with Pro Protection Group, LLC, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
6/29/2010	1	CITY ATTORNEY	Reviewed and Approved
6/29/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	Finance Drafter	Sent for Approval
6/25/2010	1	EBOCO Reviewer	Sent for Approval
6/25/2010	1	ODI DIRECTOR	Reviewed and Approved
6/25/2010	1	Finance Drafter	Sent for Approval
6/24/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/24/2010	1	Finance Drafter	Sent for Approval
6/23/2010	1	Finance - Purchasing Drafter	Sent for Approval
6/23/2010	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/23/2010	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Fire Turnout Gear Cleaning and Repair Services for the Fire Division. These services are necessary in order to maintain and repair Fire Division gear and to remain in compliance with the NFPA 1851 (Standard on Selection, Care and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting). The term of the proposed option contract would be three (3) years, with the option to extend the contract for two (2) additional one-year periods if mutually agreed upon. The initial term of the contract is through March 31, 2013. The Purchasing Office opened formal bids on February 25, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003493. Sixty-two (62) bids were solicited (MBR: 2; F1: 1). Six (6) bids were received.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Pro Protection Group, LLC dba Phoenix Safety, CC#412241348 (Expires February 24, 2012), $1.00, All Items.
Total Estimated Annual Expenditure: $250,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Fire Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance & Management Director to enter into contract for the option to purchase Fire Turnout Gear Cleaning and Repair Services with Pro Protection Group, LLC, to authorize the expend...