City of Columbus - File #: 0490-2011

• File #: 0490-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/17/2011
• In control: Public Utilities Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of Light Duty Trucks from a Universal Term Contract with Ricart Properties, Inc. for the Division of Power and Water; to authorize the expenditure of $172,692.00 from the Water Systems Operating Fund; and to declare an emergency. ($172,692.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
3/31/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
3/30/2011	1	Utilities Drafter	Sent for Approval
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	Utilities Drafter	Sent for Approval
3/30/2011	1	CITY ATTORNEY	Reviewed and Approved
3/28/2011	1	Utilities Drafter	Sent for Approval
3/28/2011	1	EBOCO Reviewer	Sent for Approval
3/28/2011	1	ODI DIRECTOR	Reviewed and Approved
3/25/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/24/2011	1	Finance Reviewer	Reviewed and Approved
3/24/2011	1	Finance Reviewer	Reviewed and Approved
3/24/2011	1	Finance Reviewer	Reviewed and Approved
3/23/2011	1	Utilities Reviewer	Sent for Approval
3/23/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
3/23/2011	1	Utilities Drafter	Sent for Approval
3/22/2011	1	Utilities Drafter	Sent for Approval
3/22/2011	1	Utilities Reviewer	Reviewed and Approved
3/22/2011	1	Utilities Drafter	Sent for Approval
3/21/2011	1	Utilities Drafter	Sent for Approval
3/21/2011	1	Utilities Reviewer	Reviewed and Approved
3/18/2011	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders for the purchase of Light Duty Trucks from an established Universal Term Contract, FL004803, with Ricart Properties, Inc. The Light Duty Trucks to be purchased are as follows: three (3) 3/4 ton pick-up trucks; three (3) 1/2 ton pick-up trucks; and one (1) 1 ton pick-up truck. The trucks will be used throughout the Division of Power and Water for daily operations and will replace older vehicles as approved by the City of Columbus Fleet Management Division. Criteria used to select vehicles in need of replacement include whether the vehicle is older than ten (10) years, has over 100,000 miles, and if running maintenance cost to date has been greater than the acquisition cost.

All the trucks are Flex Fuel (E85 Fuel) and one of the 1/2 ton pick-up trucks will have an Eco Boost V6 engine for reduced pollution emissions.

The universal term contract expires on September 30, 2011.

Supplier: Ricart Properties, Inc. (31-1282546) Expires 9/21/12.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Finds for Recovery Certified Search.

Due to build date deadlines, this ordinance is being submitted as an emergency measure so that the Light Duty Trucks can be ordered prior to the manufacturer's build date deadline.

FISCAL IMPACT: $172,692.00 is budgeted and needed for this purchase from the Water Systems Operating Fund.

$379,353.20 was expended in Fund 600 for Equipment-Trucks (6652) during 2010.
$988,672.85 was expended in Fund 600 for Equipment-Trucks (6652) during 2009.



Title

To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of Light Duty Trucks from a Universal Term Contract with Ricart Properties, I...