City of Columbus - File #: 1423-2007

• File #: 1423-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/3/2007
• In control: Administration Committee
• On agenda: 10/15/2007
• Final action: 10/16/2007
• Title: To authorize the Director of the Department of Technology, on behalf of Recreation and Parks, to modify an existing contract with The Active Network LTD, previously known as Class Software Solutions, for the migration of data to a vendor-hosted environment; to authorize the expenditure of $20,276.00 from the Department of Technology Information Service Fund; and to declare an emergency ($20,276.00).

Date	Ver.	Action By	Action	Result
10/16/2007	1	MAYOR	Signed
10/16/2007	1	ACTING CITY CLERK	Attest
10/15/2007	1	Columbus City Council	Approved	Pass
10/15/2007	1	COUNCIL PRESIDENT	Signed
10/1/2007	1	Technology Drafter	Sent for Approval
10/1/2007	1	Auditor Reviewer	Reviewed and Approved
10/1/2007	1	CITY AUDITOR	Reviewed and Approved
10/1/2007	1	Technology Drafter	Sent for Approval
10/1/2007	1	CITY ATTORNEY	Reviewed and Approved
10/1/2007	1	Technology Drafter	Sent to Clerk's Office for Council
9/28/2007	1	Technology Drafter	Sent for Approval
9/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/26/2007	1	Finance Reviewer	Reviewed and Approved
9/26/2007	1	Finance Reviewer	Reviewed and Approved
9/25/2007	1	Technology Drafter	Sent for Approval
9/20/2007	1	Finance Reviewer	Reviewed and Disapproved
9/13/2007	1	Technology Drafter	Sent for Approval
9/13/2007	1	EBOCO Reviewer	Sent for Approval
9/13/2007	1	ODI DIRECTOR	Reviewed and Approved
9/13/2007	1	Technology Drafter	Sent for Approval
9/12/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/5/2007	1	Technology Drafter	Sent for Approval
9/4/2007	1	Technology Reviewer	Reviewed and Approved
9/3/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to modify an existing contract to allow for the movement of existing data associated with services provided by The Active Network LTD, which supports ongoing operations of the Leisure Card System. This system has assisted with the automation of the Recreation and Parks business and management operations. The system centralizes all data and provides; around-the-clock access for citizens to register for activities and facility rentals via the Internet, ID cards for individuals who participate in City events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at City recreation centers and city swimming pools, among various other services.

This ordinance will allow for the movement of data, facility configurations, program activities and related services to a vendor-hosted environment, without having to re-enter the activity; rental and demographic data; thus savings months of labor. Also, it will allow Recreation and Parks to continue utilizing services associated with the existing and upgrade software application, provided by Active Network LTD.

Also, this ordinance will provide the necessary services and upgrade for a period of twelve months, commencing upon passage of this ordinance and approval and certification of the associated purchase order. The original contractual agreement for software maintenance and support was established with Ordinance No. 3180-98, and in January 2001, through the evolution of the Department of Technology, a contract associated with purchase order ED005082 was created, it provided language for future contract renewals contingent upon appropriation and authorization of funds and modifications.

FISCAL IMPACT:
Previously, ordinance number 0354-2007, associated with the annual renewal of software maintenance and s...