Explanation
BACKGROUND: For the option to purchase Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for the Department of Public Utilities, Division of Electricity. The term of the proposal option contract would through October 31, 2006. The Purchasing Office opened formal bids on September 1, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001728. Eighteen bids were solicited (MAJ 17, MBE:0, FBE:1); Seven (MAJ: 6, FBE: 1) bids were received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 4 contracts to the lowest, responsive, responsible and best bidders:
Becker Electric, MAJ, CC#310553243, $98,368.57
Bayside Supply, LLC., FBE, CC#311768289, $21,006.00
Graybar Electric Co. MAJ, CC#130794380, $17,143.64
Edison Equipment, MAJ, CC#311789912, $13,810.00
There was a large price discrepancy on items 20. GE Supply bid a unit price of $48.00. Becker Electric Bid $571.15. Upon clarification from the companies, it was determined that GE supply did not bid the item required. Therefore, Becker Electric is the recommended awarded vendor of this item as the lowest, responsive bidder.
No bids were received for items 22 and 33. These items will be solicited informally, as needed
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Electricity will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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To authorize and d...
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