City of Columbus - File #: 0818-2006

• File #: 0818-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/19/2006
• In control: Administration Committee
• On agenda: 6/5/2006
• Final action: 6/8/2006
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Personal Computer Repair Parts with Columbus Micro Systems and Multiwave, to authorize the expenditure of two dollars to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
6/8/2006	1	ACTING CITY CLERK	Attest
6/7/2006	1	MAYOR	Signed
6/5/2006	1	Columbus City Council	Approved	Pass
6/5/2006	1	COUNCIL PRESIDENT	Signed
5/24/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
5/23/2006	1	CITY ATTORNEY	Reviewed and Approved
5/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/19/2006	1	EBOCO Reviewer	Reviewed and Approved
5/19/2006	1	ODI DIRECTOR	Reviewed and Approved
5/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/19/2006	1	Auditor Reviewer	Reviewed and Approved
5/19/2006	1	CITY AUDITOR	Reviewed and Approved
5/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
5/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/21/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Personal Computer Repair Parts for all City agencies. The term of the proposed UTC option contract would be two years with two additional one year renewal options upon agreement by both parties. Contract is through April 30, 2008. The Purchasing Office opened formal bids on March 16, 2006.

Total Estimated Annual Expenditure: $200,000.00. Neither of these companies are included in the Federal Excluded Parties listing or the Auditor of State's Findings for Recovery database.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation No. SA001902) Three hundred four (REG:275, M1A:23, F1:6) bids were solicited; nine (REG:9) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Columbus Micro Systems, MAJ, CC#31-1244849 Expires 5/4/2007
Multiwave, MAJ, CC#33-0767278 Expires 5/17/2007

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Personal Computer Repair Parts with Columbus Micro Systems and Multiwave, to authorize the expenditure of two dollars to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 16, 2006 and selected the lowest, responsive, responsible and best bids; and

WHEREAS, th...