Explanation
Background: This ordinance will authorize the appropriation, transfer and expenditure of $110,000.00 in conjunction with the purchase of ball diamond clay and infield conditioner that will be used toward improvements to the Berliner Park Athletic Complex and to amend the 2007 Capital Improvements Budget Ord. #0733-2007. Four hundred fifty (450) tons of ball diamond clay mixture and five hundred fifty (550) tons of red infield conditioner will be purchased to use on the ball diamonds and infields at Berliner Park in preparation for the NSA Girl's Fast Pitch Softball Tournament. The clay will be used to fill in the diamonds, concentrating on all of the wear and tear spots while the top dressing will be used on all of the thirty-one (31) diamonds as well as the infields. The 2008 NSA Girls Softball Tournament is scheduled from July 19 through 27. Roughly 340 teams from Canada, Florida and the Western United States, all accompanied by family and friends, are expected to participate in this year's tournament. In 2006, it was estimated that around $9.5 million dollars was injected into the City's economy from this tournament.
In order to have the materials delivered prior to June 1, 2008, the Department wishes to establish a blanket auditor's certificate in the amount of $110,000.00 while the Purchasing Office executes the bidding procedures. This ordinance will authorize the Purchasing Office to enter into contract with the lowest, most responsive bidder once the procedures are complete.
Emergency action is requested in order to allow the Department to order the materials in time for a June 1, 2008 delivery. These materials will be used for improvements to the Berliner Park Athletic Complex for the Girls Fast Pitch Softball Tournament.
Fiscal Impact: $110,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of these expenditures. The amount of $110,000.00 is being trans...
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