City of Columbus - File #: 0542-2011

• File #: 0542-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/25/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Maintenance & Engineering for the renovation of the roof and masonry for the Division of Police, Substation No. 5 at 1371 Cleveland Avenue; to authorize the expenditure of $138,298.00, from the Safety Voted Bond Fund; and to declare an emergency. ($138,298.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent for Approval
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent for Approval
3/30/2011	1	CITY ATTORNEY	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/29/2011	1	EBOCO Reviewer	Sent for Approval
3/29/2011	1	ODI DIRECTOR	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/28/2011	1	SAFETY DIRECTOR	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval
3/25/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval
3/25/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Maintenance & Engineering for the renovation of the roof and masonry for the Division of Police, Substation No. 5, 1371 Cleveland Avenue.

The original contract was authorized by Ordinance No. 1164-2010, passed July 28, 2010, in the amount of $281,993.00. The original contract authorized the removal of the existing roofing system, installation of the modified bitumen system, masonry, mold abatement, window demolition, minor carpentry, drywall, painting, and installation of carpet and floor tile.

This modification is necessary due to unforeseen water penetration remediation and anchoring for exterior masonry. Due to the fact that General Maintenance & Engineering was awarded the original contract, a modification with General Maintenance & Engineering is the logical and most expeditious option. It is not be in the best interest of the City to re-bid this contract as we would likely have to pay additional monies for contractor mobilization and some current renovations would need to be stopped until a new contract is established. Prices already established in the contract were used to determine the cost of this modification.

Emergency Action is requested so that the roof and masonry renovation can occur immediately.

General Maintenance & Engineering Contract Compliance No. 31-4188545, expiration date May 19, 2012.

Fiscal Impact: The cost of this modification is $138,298.00. This ordinance authorizes an expenditure of $138,298.00 from the Safety Voted Bond Fund, where there are sufficient funds to cover this expense. The original contract was $281,993.00. With this modification, the total cost of this contract will be $420,291.00.

Title

To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Gen...