City of Columbus - File #: 1338-2010

• File #: 1338-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/14/2010
• In control: Utilities Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Finance and Management Director to enter into a contract with Van Tran Industries for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $79,470.00 from the Electricity Operating Fund. ($79,470.00)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/18/2010	1	Columbus City Council	Read for the First Time
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved	Pass
10/6/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
10/5/2010	1	Auditor Reviewer	Reviewed and Approved
10/5/2010	1	CITY AUDITOR	Reviewed and Approved
10/5/2010	1	Utilities Drafter	Sent for Approval
10/4/2010	1	ODI DIRECTOR	Reviewed and Approved
10/4/2010	1	Utilities Drafter	Sent for Approval
10/1/2010	1	Utilities Drafter	Sent for Approval
10/1/2010	1	EBOCO Reviewer	Reviewed and Disapproved
9/30/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/29/2010	1	Finance Reviewer	Reviewed and Approved
9/29/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/28/2010	1	Utilities Drafter	Sent for Approval
9/27/2010	1	Utilities Reviewer	Sent for Approval
9/27/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
9/24/2010	1	Utilities Reviewer	Reviewed and Approved
9/24/2010	1	Utilities Drafter	Sent for Approval
9/15/2010	1	Utilities Reviewer	Reviewed and Approved
9/15/2010	1	Utilities Drafter	Sent for Approval
9/14/2010	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase transformers for the Division of Power and Water (Power). K-Rated Subway Transformers are needed to replenish stock for maintenance and new customer services.

The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA003662). Forty-eight (48) vendors were solicited: forty-six (46) MAJ; one (1) MBR; and one (1) M1A. Four (MAJ) bids were received and opened on August 26, 2010.

A contract award is recommended to Van Tran Industries, in the amount of $79,470.00 based upon the lowest, responsive and responsible bid received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance: Van Tran Industries, 742568917, expires 9/16/2012



FISCAL IMPACT: $183,550 was budgeted for the purchase of transformers in the 2010 Electricity Operating Fund budget. $334,244.00 was encumbered in 2009 and $309,083 was encumbered in 2008 from the Electricity Operating Fund for the purchase of transformers.


Title

To authorize the Finance and Management Director to enter into a contract with Van Tran Industries for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $79,470.00 from the Electricity Operating Fund. ($79,470.00)


Body


WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase Transformers to replenish s...