City of Columbus - File #: 0004-2011

• File #: 0004-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/25/2011
• In control: Finance Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize and direct the City Auditor to modify present contracts with Cogsdale Company Inc. to reflect a name and Federal Identification Number change and to extend a contract agreement with Cogsdale Holdings LTD for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems; in accordance with sole source procurement for the City Auditor's Office, to authorize the expenditure of $109,549.00 from General Fund; and to declare an emergency. ($109,549.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/14/2011	1	Auditor Drafter	Sent to Clerk's Office for Council
3/11/2011	1	Auditor Drafter	Sent for Approval
3/11/2011	1	CITY ATTORNEY	Reviewed and Approved
3/10/2011	1	EBOCO Reviewer	Sent for Approval
3/10/2011	1	Auditor Drafter	Sent for Approval
3/10/2011	1	Auditor Reviewer	Reviewed and Approved
3/10/2011	1	CITY AUDITOR	Reviewed and Approved
3/9/2011	1	City Clerk's Office	Sent back for Clarification/Correction
3/9/2011	1	Auditor Drafter	Sent for Approval
3/7/2011	1	Auditor Drafter	Sent for Approval

Explanation

Background
This ordinance accepts a Federal Identification number change and extends a contract agreement (CT18565A) for annual renewal of maintenance and support services necessary for the Accounting, Purchasing, Budgeting, asset Management systems (1576-97) , and Vendor Services (0817-2005) Cogsdale Holdings LTD FID number is 98-0603078 and contract compliance expires on 3/7/2013



Title

To authorize and direct the City Auditor to modify present contracts with Cogsdale Company Inc. to reflect a name and Federal Identification Number change and to extend a contract agreement with Cogsdale Holdings LTD for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems; in accordance with sole source procurement for the City Auditor's Office, to authorize the expenditure of $109,549.00 from General Fund; and to declare an emergency. ($109,549.00)


Body

WHEREAS, the City Auditor has entered into multiple contracts with Cogsdale Company Inc. in connection with numerous agreements, and;

WHEREAS, it is necessary to accept a name and Federal Identification number change, and;

WHEREAS, Cogsdale Holding LTD has informed the City Auditor of its intentions to fulfull the contractual obligations of Cogsdale Company Inc., and;

WHEREAS,the City Auditor has a need for continued maintenance on the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems for the City of Columbus necessary to accommodate the year 2011 and

WHEREAS, it is necessary to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems , and

WHEREAS, an emergency exists in the usual daily operations of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to enter into contract with C...