City of Columbus - File #: 1631-2011

• File #: 1631-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2011
• In control: Administration Committee
• On agenda: 10/24/2011
• Final action: 10/26/2011
• Title: To authorize the Director of the Department of Technology to modify the existing contract with Lawson Software Americas Inc. to extend the term period for one additional year, and to increase the funding; and to authorize the expenditure in the amount of $600,000 to cover project cost deliverables and related services associated with the Central Payroll and Human Resources Information Management System (CHRIS), from the Department of Technology, Information Service Division, Capital Improvement Bond and the Build America Bond Fund and to declare an emergency. ($600,000.00)

Date	Ver.	Action By	Action	Result
10/26/2011	1	CITY CLERK	Attest
10/25/2011	1	MAYOR	Signed
10/24/2011	1	COUNCIL PRESIDENT	Signed
10/24/2011	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to extend and modify a contract with Lawson Software Americas Inc. for the installation and related services associated with the Columbus Human Resources Information System (CHRIS) project. The original contract (EL007511) was authorized by ordinance #1799-2007, passed by Columbus City Council on November 26, 2007. The contract was most recently renewed by ordinance 1243-2010, passed October 18, 2010, extending the term of the contract through November 30, 2011. This ordinance will extend the contract through November 30, 2012 and increase the funding amount by $600,000 for a total CHRIS project services contract amount of $3,957,168.67.

The $600,000 modification amount will be used to pay for Lawson Software Americas Inc. consultants to support City staff to prepare for CHRIS acceptance testing ($32,425) and complete acceptance testing (up to $567,575), a critical project milestone before the system can be fully operational. The CHRIS implementation has been more complicated than originally anticipated, requiring more support from Lawson Software Americas Inc. consultants beyond that agreed to in the original contract. Consequently, the need for additional services was not foreseen when the original contract was established. Given Lawson's extensive involvement in the CHRIS project, it is not in the City's best interests to procure the additional service through another procurement process, as this would further delay implementation of the CHRIS system. The $32,425 amount was negotiated with Lawson Software Americas Inc., as documented in change order 19926.0/O-1109-122448. An additional change order is forthcoming, and this ordinance requests up to $567,575 in contingency to accommodate the cost of that additional service.

As the CHRIS project is not completed, and after further research and analysis, it has been determined that the Department of Techn...