City of Columbus - File #: 1915-2006

• File #: 1915-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2006
• In control: Public Service & Transportation Committee
• On agenda: 11/20/2006
• Final action: 11/22/2006
• Title: To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $300,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($300,000.00)

Date	Ver.	Action By	Action	Result
11/22/2006	1	CITY CLERK	Attest
11/21/2006	1	MAYOR	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	COUNCIL PRESIDENT	Signed
11/9/2006	1	CITY ATTORNEY	Reviewed and Approved
11/9/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
11/8/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/8/2006	1	Auditor Reviewer	Reviewed and Approved
11/8/2006	1	CITY AUDITOR	Reviewed and Approved
11/8/2006	1	SERVICE DIRECTOR	Reviewed and Approved
11/7/2006	1	Finance Reviewer	Reviewed and Approved
11/7/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/7/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2006	1	Finance Reviewer	Reviewed and Approved
11/2/2006	1	Service Drafter	Sent for Approval
11/2/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/20/2006	1	Service Drafter	Sent for Approval

Explanation

Background: To authorize the Finance & Management Director to issue purchase orders for various automotive parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items. These parts, supplies, and accessories are needed to repair vehicles in the city's fleet.

Fiscal Impact: The Fleet Management Division budgeted $3.12 million for the purchase of automotive parts and supplies in the 2006 operating budget. The Division has spent or encumbered a total of $3.34 million through October 2006. This legislation authorizes an additional expenditure of $300,000 with various vendors to purchase automotive parts, supplies and accessories. Total expenditures for like items were $3.4 million 2005 and $3.5 million in 2004. The increased expenditures for parts is due primarily to the age of the city's vehicle fleet.

Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts for safety, refuse collection, and snow plow vehicles.



Title

To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $300,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($300,000.00)



Body

WHEREAS, Universal Term Contracts (UTC's) have been established through the formal competitive bid process by the Purchasing office, and

WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and in that it is immediately necessary ...