Explanation
BACKGROUND
This ordinance authorizes the Department of Technology (DoT) to renew its contract with vCloud Tech, Inc. for Red Hat Linux licenses, learning subscriptions, and Red Hat JBOSS. These services provide essential maintenance and support for the operating systems that power many of the city’s critical applications.
Ordinance 1348-2024 authorized the Director of the Department of Technology to enter a contract with vCloud Tech, Inc. for Red Hat Linux licenses, learning subscriptions, and Red Hat JBOSS, including maintenance and support. The Department of Technology solicited bids through RFQ027177 and awarded to vCloud Tech, Inc. for their lowest responsive, responsible, and best bid of $157,924.94. This agreement authorized contract language allowing for four (4) one-year renewal options, with the approval of City Council.
Ordinance 1090-2025 authorized the first one-year renewal option in the amount of $163,007.90 for a period of twelve (12) months, starting on July 1, 2025, and ending on June 30, 2026.
This ordinance authorizes the second renewal at a total cost of $173,230.22 for a period of twelve (12) months, starting on July 1, 2026, and ending on June 30, 2027.
1.1 Amount of additional funds to be expended
The original contract amount: $157,924.94 (PO454444, Ord. 1348-2024)
Optional renewal #1: $163,007.90 (PO510985, Ord. 1090-2025)
Optional renewal #2: $173,230.22 (This Ordinance)
Total contract, including renewals: $494,163.06
CONTRACT COMPLIANCE
Vendor Name: vCloud Tech Inc.
DAX Vendor Acct. #: 012179
Expiration Date: 4/19/2026
Vendor will be contract compliant prior to the issuance of a purchase order.
FISCAL IMPACT
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology to renew a contract with vCloud Tech, Inc. for Red Hat Linux licenses, learning subscriptio...
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