City of Columbus - File #: 0063-2011

• File #: 0063-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/10/2011
• In control: Finance & Economic Development Committee
• On agenda: 1/31/2011
• Final action: 2/2/2011
• Title: To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $181,956.00 from the General Fund; and to declare an emergency. ($181,956.00)

Date	Ver.	Action By	Action	Result
2/2/2011	1	CITY CLERK	Attest
2/1/2011	1	MAYOR	Signed
1/31/2011	1	Columbus City Council	Approved	Pass
1/31/2011	1	COUNCIL PRESIDENT	Signed
1/20/2011	1	Auditor Reviewer	Contingent
1/20/2011	1	CITY AUDITOR	Reviewed and Approved
1/20/2011	1	Finance Drafter	Sent for Approval
1/20/2011	1	CITY ATTORNEY	Reviewed and Approved
1/20/2011	1	Finance Drafter	Sent to Clerk's Office for Council
1/19/2011	1	EBOCO Reviewer	Sent for Approval
1/19/2011	1	ODI DIRECTOR	Reviewed and Approved
1/19/2011	1	Finance Drafter	Sent for Approval
1/18/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/18/2011	1	Finance Drafter	Sent for Approval
1/13/2011	1	Finance Reviewer	Reviewed and Approved
1/12/2011	1	Finance Reviewer	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Reviewed and Approved
1/10/2011	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for full service custodial services with Mid-American Cleaning Contractors at the Police Academy at 1000 North Hague Avenue. The original contract was formally bid and authorized by Ordinance No. 0298-2010, passed February 24, 2010, with four one-year renewal options. This is the first of four one-year renewal options for the period of March 1, 2011 through February 28, 2012.

Emergency action is requested so that cleaning services are not interrupted at the Police Academy. Earlier legislation was not possible because of the 2011 legislation schedule.

Fiscal Impact: The Facilities Management Division budgeted $179,956.00 for custodial services at the Police Academy in the 2011 General Fund Budget. The cost of the custodial contract in 2010 was $148,032.00. The cost of this renewal is $181,956.00. The slight cost overrun will be made up through savings in other contracts.

Mid-American Cleaning Contractors Contract Compliance No. 34-1673766; expiration date December 12, 2012.

Title

To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $181,956.00 from the General Fund; and to declare an emergency. ($181,956.00)

Body

WHEREAS, the original contract was formally bid and authorized by Ordinance No. 0298-2010, passed February 24, 2010; and

WHEREAS, it is necessary for the Facilities Management Division to renew a contract for full service custodial services at the Police Academy, 1000 North Hague Avenue; and

WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the first of these renewals; and

WHEREAS, an emergency exists in the usual da...