City of Columbus - File #: 0387-2004

• File #: 0387-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/13/2004
• In control: Utilities Committee
• On agenda: 3/8/2004
• Final action: 3/9/2004
• Title: To authorize the Finance Director to establish Blanket Purchase Orders, for light duty trucks and vans, from an established Universal Term Contract with Byers Chevrolet, for the Division of Water, to authorize the expenditure of $116,164.00 from Water Systems Operating Fund, and to declare an emergency. ($116,164.00)

Date	Ver.	Action By	Action	Result
3/9/2004	1	MAYOR	Signed
3/9/2004	1	CITY CLERK	Attest
3/8/2004		Columbus City Council	Approved	Pass
3/8/2004	1	COUNCIL PRESIDENT	Signed
2/26/2004	1	ODI DIRECTOR	Reviewed and Approved
2/26/2004	1	Utilities Drafter	Sent for Approval
2/26/2004	1	Auditor Reviewer	Reviewed and Approved
2/26/2004	1	CITY AUDITOR	Reviewed and Approved
2/26/2004	1	Utilities Drafter	Sent for Approval
2/26/2004	1	CITY ATTORNEY	Reviewed and Approved
2/26/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
2/25/2004	1	EBOCO Reviewer	Reviewed and Approved
2/23/2004	1	Utilities Drafter	Sent for Approval
2/21/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/20/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/19/2004	1	Utilities Drafter	Sent for Approval
2/19/2004	1	Utilities Drafter	Sent for Approval
2/19/2004	1	Utilities Drafter	Sent for Approval
2/17/2004	1	Utilities Drafter	Sent for Approval
2/17/2004	1	Utilities Drafter	Sent for Approval
2/13/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Purchasing Office has established Universal Term Contract FL001353 with Byers Chevrolet, for light duty trucks and vans. This contract expires August 31, 2004. The Division of Water would like to establish Blanket Purchase Orders, based on this contract, for the purchase of light duty trucks and vans, needed by various Division of Water activities. The Contract Compliance Number for Byers Chevrolet is 31-4139860. They do not have MBE/FBE status.

It is requested that this Ordinance be handled in an emergency manner, to enable processing of the necessary Purchase Orders prior to the expiration of the existing contracts.

FISCAL IMPACT: The Division of Water has budgeted $106,000.00 for these vehicles in the 2004 Budget. Of the six vehicles requested, one was not budgeted. The non-budgeted vehicle is replacing a vehicle that was totaled in December 2003. Expenditures in Object Level One "03" will be re-prioritized in order to cover the purchase of this vehicle.

$ 468,857.00 was expended for light duty trucks and vans during 2003.
$ 212,513.00 was expended for light duty trucks and vans during 2002.



Title

To authorize the Finance Director to establish Blanket Purchase Orders, for light duty trucks and vans, from an established Universal Term Contract with Byers Chevrolet, for the Division of Water, to authorize the expenditure of $116,164.00 from Water Systems Operating Fund, and to declare an emergency. ($116,164.00)



Body

WHEREAS, the Purchasing Office has established Universal Term Contract FL001353, with Byers Chevrolet, for light duty trucks and vans, and

WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to establish Blanket Purchase Orders prior to the expiration of the existing contracts, for light duty trucks and vans, from the above mentioned Unive...