Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Technology to modify an existing contract with Unisys Corporation for software licenses associated with the City's mainframe Unisys Libra 300 ClearPath system, to extend for a two (2) year term agreement and increase the contract amount by $286,041.00. The licensing period will be extended from January 1, 2011 through December 31, 2012. The extended term will provide the city with sufficient time to retire the Legacy mainframe system; migrate the City's current payroll application to a new technology platform, Columbus Human Resource Information System (CHRIS); while also migrating critical applications used by the Division of Police, including the Law Enforcement Agencies Data System (LEADS) application. All other terms and conditions related to the software license will remain the same.
The Department of Technology obtained the best and lowest possible offer ($286,041.00) for the two year term needed to retire the legacy mainframe system through extensive negotiations with Unisys Corporation. The department could not foresee the need for additional goods or services at the time the original contract was created because the expectation was to have the impacted applications migrated off of the Libra system by 2010. It would not be in the best interest of the city to use a different mainframe system for two (2) years, as it would not be cost effective.
The Unisys Libra system directly supports mission critical applications, including City payroll and Police LEADS. The Payroll application is utilized by all city agencies, ensuring that all city employees are paid and accurate records are maintained for the IRS, Federal Government and the State of Ohio. The Police LEADS application is used by the Division of Police, providing information used by police officers in carrying out their daily activities. Over the next two years, the Department of Technology, in cooperation...
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