Explanation
BACKGROUND:
This legislation will authorize the Director of Finance and Management, on behalf of the Department of Technology, for various departments to establish a purchase order with Prime AE Group, Inc., State Term Schedules (STS364), # 800448, expiration date 8/31/2018; Prime AE Group, a dealer of Hyland On Base, State Term Schedule (STS033), # 533272-3-6, expiration date 3/31/2021, for maintenance and support. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts. The agreement was most recently renewed by ordinance 2929-2016, passed December 12, 2016, PO044103. This ordinance will include maintenance and support costs for Building and Zoning Services, the Health Department, Public Utilities, Public Service, Department of Development and the Department of Technology, for the term period of January 1, 2018 to December 31, 2018, at a total cost of $89,750.38.
This legislation will also authorize the extension and use of the unspent balance remaining on PO063045 (as of 11/8/17... $45,289.37), PO044111 (as of 10/31/17... $116,268.00), and PO063049 (as of 11/8/17... $5,440.80) through December 31, 2018.
The company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.
CONTRACT COMPLIANCE:
Vendor: Prime AE Group, Inc.; C.C #: 26-0546656; Expiration Date: 09/21/2019
DAX Vendor Acct. #: 002102
FISCAL IMPACT:
In 2016 the Department of Technology legislated $319,116.27 with Prime AG Group, Inc. for software licenses, services, and maintenance and support services. The total cost for the services identified within this ordi...
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