Explanation
BACKGROUND: To establish two contracts for the option to purchase Reflective Glass Spheres for the Transportation Division, the largest user. The term of the proposed option contract will be two years with an option to renew for one additional year if mutually agreed. Contract expiration date is December 31, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000601). Thirty-one (MAJ:31) bids solicited; three (MAJ:3) bids received.
The Purchasing Office is recommending award of two contracts to the lowest, responsive, responsible and best bidders:
Swarco Industries (Primary supplier), MAJ, CC#33-0169259
Potters Industries Inc. (Secondary supplier), MAJ, CC#22-1933307
Total Estimated Annual Expenditure: $60,000.00
These companies are not debarred according to the Federal Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Transportation Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Reflective Glass Spheres with Swarco Industries (primary supplier) and Potters Industries, Inc. (secondary supplier), to authorize the expenditure of two dollars to establish these contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 29, 2004 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing ...
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