Explanation
BACKGROUND: For the option to purchase Computers, Monitors, Servers, Peripherals, Accessories and Services for the Department of Technology, the largest user. The term of the proposed option contract will be through March 31, 2011. There is an option to extend the contract for two (2), one year periods. The Purchasing office opened formal bids on January 24, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002748). Forty-nine bids were solicited; Six (6) were received (4MAJ, 2M1A).
Smart Solutions, Inc. was low bid on all items for the HP Computer equipment.
Resource One, Inc. was low bid on all items for the Dell Computer equipment.
Smart Solutions, Inc., CC# 34-1403269 (Expires May 18, 2009)
Resource One Computer Systems, F1, CC# 31-1419297 (Expires February 21, 2009)
Total Estimated Annual Expenditure: $90,000.00
Neither company is debarred according to the State of Ohio Unresolved Findings for Recovery database or the Federal Government Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract (UTC) Fund. The Department of Technology and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two UTC contracts for the option to purchase Hewlett-Packard Computers, Monitors, Servers, Peripherals, Accessories, Servers and Dell Computers, Monitors, Servers, Peripherals, Accessories and Services from Smart Solutions, Inc. and Resource One, Inc, respectively, to authorize the expenditure of two (2) dolla...
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