Explanation
BACKGROUND: This ordinance is for the option to purchase Zinc Orthophosphate for the Water Division. Zinc Orthophosphate is used in the City's water treatment processes. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2016, with the option to extend for one additional year. The Purchasing Office opened formal bids on February 14, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004783). Sixty four (64) (M1A:0, F1:1) bids were solicited; A total of four (4) bid proposals (M1A:0, F1:0) were received. The lowest numeric bid (Carus Corporation) was non-responsive as they took exception to the delivery requirements in the specifications.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
Shannon Chemical Corporation, CC#231856793 expires 01/22/2015).
Total Estimated Annual Expenditure: $830,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Zinc Orthophosphate is used in the City's water treatment processes and a delay in its availability would negatively affect the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Zinc Orthophosphate with Shannon Chemical Corporation; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, ...
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