City of Columbus - File #: 0516-2007

• File #: 0516-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/23/2007
• In control: Administration Committee
• On agenda: 4/23/2007
• Final action: 4/25/2007
• Title: To authorize and direct the Finance & Management Director to enter into six (6) UTC contracts for the option to purchase Sporting Goods and Recreational Supplies, to authorize the expenditure of six (6) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($6.00).

Date	Ver.	Action By	Action	Result
4/25/2007	1	CITY CLERK	Attest
4/24/2007	1	MAYOR	Signed
4/23/2007	1	Columbus City Council	Taken from the Table	Pass
4/23/2007	1	Columbus City Council	Approved	Pass
4/23/2007	1	COUNCIL PRESIDENT	Signed
4/16/2007	1	Columbus City Council	Tabled to Certain Date	Pass
4/6/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/6/2007	1	CITY ATTORNEY	Reviewed and Approved
4/6/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/5/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/4/2007	1	EBOCO Reviewer	Reviewed and Approved
4/4/2007	1	ODI DIRECTOR	Reviewed and Approved
4/4/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/4/2007	1	Auditor Reviewer	Reviewed and Approved
4/4/2007	1	CITY AUDITOR	Reviewed and Approved
4/3/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/2/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/2/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Sporting Goods and Recreational Supplies for the Recreation and Parks Department, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on December 14, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002251 MEL) Sixty Six (MAJ:63, MBE:2, FBE:1) bids were solicited; Ten (10) (MAJ:10) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

A.D. Starr, MAJ CC# 251821175 (Expires 2/9/09)
Cannon Sports MAJ CC# 770096361(Expires 6/24/07)
Football America MAJ CC# 522132867 (Expires 2/12/09)
Greg Larson Sports, MAJ CC# 411377997 (Expires 2/9/09)
S & S Worldwide MAJ CC#060520020 (Expires 5/18/07)
Sport Supply Group dba BSN Sports MAJ CC# 752241783 (Expires 4/15/08)
Total Estimated Annual Expenditure: $36,582.43

No awards were made for Items # 15, 16, 23-26, 99 and 105.

Although low bid, these suppliers were deemed non-responsive to 3.0 Requirements of the bid specifications as follows:

Football America - Section 3.1 - Item# 2.
Cannon Sports - Section 3.2 - Item# 27; Section 3.8 - Item# 86; Section 3.9 - Item# 102.
A.D. Starr - Section 3.1 Item#s 9 and 20.

Riddell Sports failed to execute a written contract as required per page 3; Information For Bidders -Contract and Bond Section; and failed to comply with the provisions of Article 1, Title 39 which states contractor must hold a valid contract compliance number; therefore item # 6 was awarded to next low bidder.

Pyramid Sports withdrew their bid; therefore items 3, 40, 48, 50, 57, 79, 82, 85, 88, 89 were awarded to next low bidder.

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Databas...